Fly By Nite, the award winning logistics provider for the music, events and entertainment industries, are combining Volvo Trucks’ fleet management system, Dynafleet, with TruTac’s tachograph analysis product, TruAnalysis; to deliver perfectly ‘in-tune’ driver and vehicle compliance.

Midlands based Fly By Nite, cover the whole of Europe and beyond, including Russia, Israel and North Africa. With 170 specialist vehicles and drivers on the move between stadiums, theatres, exhibitions and corporate events, the extended routes mean drivers and vehicles can be gone for months at a time.

“This always presented us with a challenge,” explains Fly By Nite’s Transport Manager, Richard Brown. “Before we invested in Dynafleet telematics and TruTac analysis, everything was hands-on regarding tachographs, driver monitoring and compliance. Quite literally, we had to fly people to far-flung destinations, so they could manually download tachograph data from every truck. Now, using Dynafleet and TruAnalysis, it’s a completely different story.”

With Dynafleet, Volvo can remotely download all Fly By Nite’s driver and vehicle tachograph data on a daily, weekly or monthly schedule, including a 24-hour speed data file if required. All verified truck and driver card data is automatically downloaded straight to TruTac’s cloud-based system for real-time analysis, completely removing the need for any manual intervention. Furthermore, all information is securely saved by Dynafleet Online for two years.

“The whole system is seamless,” adds Richard, “now we get real-time, accurate compliance data from anywhere in the world via our portals. This not only saves time and considerable expense but also keeps us ahead of the game regarding compliance control – a position where Fly By Nite has always strived to be.”

Richard Brown also points out the seamless integration between Dynafleet and TruTac systems enables the Fly By Nite Ops team to monitor each driver’s next start time and total available driving time. This critical business data allows accurate planning and scheduling for every driver and vehicle route in real-time.

Even the production managers assigned to specific tours can enter the appropriate code and, from anywhere, immediately access all relevant vehicle and driver info’ from their laptop. Planning and scheduling have hugely improved due to the intelligent business data from the combined systems.

“It’s good for the drivers too” says Richard. “Using TruTac’s Infringement module, any one-off infringements can be picked up straight way by our compliance controller, Luke Price – known as the ‘sheriff’ – who then notifies the driver to discuss any corrective action needed. The drivers know where they stand, and Luke makes sure we stay within the law.”

Richard Brown goes on to say that the Dynafleet and TruTac system is so effective, Fly By Nite have also retro-fitted Dynafleet into their non-Volvo trucks, to make the whole remote downloading process so easy.

“Regarding this dynamic combination,” concludes Richard, “the Dynafleet management system is a comprehensive business management tool and we highly rate the TruTac system, not least because of its ability to manage EU and domestic mixed-rules engines. Both systems keep Fly By Nite one step ahead of our competitors, when it comes to leading fleet management technology, resource planning and compliance control.”

Fly By Nite operates from its own 8-acre site in the West Midlands and offers state-of-the-art temperature-controlled warehousing facilities of up to 4,100 sq m to securely store all types of theatre props and set equipment. The company has won numerous awards including Tour Link Top Dog – Best International Transport Company 2019.